FAQs

 

 

When will construction be done?

Construction will be complete by early summer, but to ensure the property is event ready, we are taking bookings beginning August 2018.

Are you sure everything will be built and ready for my event date?

Since we are allowing a few months post construction to work out all the fine details of hosting events (during which we will be hosting several gatherings), we have plenty of buffer time before we begin events in August of 2018.

When will you start Site Tours?

We will be offering site visits by appointment only, beginning in April 2018.

What are your rates?

Please send us an email to request our rate sheet for 2018/2019.

When are you taking bookings for?

We will be event ready starting in August 2018.

How far in advance can I book?

Our rate sheet is through 2019, for bookings further out please contact us for rates and availability.

Can I place a date on hold?

Once you have visited for a site tour we can place a courtesy hold on a date for 7 days. If another client expresses interest in that date, you will have right of first refusal.

What is included in the site rental fee?

Exclusive use of our 100 acre property from guest check in on Friday at 3pm through checkout at noon on Sunday. This includes 3 events (i.e. rehearsal dinner, wedding ceremony and reception & farewell brunch). Sites available for events include our 4000 sq ft pavilion (see amenities below), upper and lower fields, wetland habitat, clearing in the woods and the shale pond. In addition to the site rental fee, we require a full buyout of our 17 double occupancy cabins for a minimum 2 night stay. We have 300 wooden folding chairs and 30 8’x36” tables for available, but all other rentals, including linens, are brought in through an outside company. All catering, decor, A/V, etc… is also brought in by outside vendors. We have a full list of recommended vendors and are happy to match you with those who best suit your needs.

What is included in the pavilion?

Our 4000 sq ft pavilion is the perfect spot to host your reception. It can be left open air, or in case of inclement weather, our exterior grade shades can come down to protect from rain, wind and intense sun. There is sufficient lighting to illuminate the main space for your event, and all in-house lighting is dimmable. In our enclosed core space, there is a fully equipped catering kitchen (no need for your caterer to build out a cook tent!), 2 beautifully designed dressing suites with full en suite bathrooms, 5 single use bathrooms, 1 single use accessible bathroom and an upstairs XX sq ft flex space.

Fully equipped kitchen? What does that mean?

Since your caterer is the most important vendor you will hire for your event to ensure the event runs smoothly, we put a lot of thought into our kitchen. It is outfitted with a 12’ Ansul hood, a 6-burner range, convection oven, refrigerator, warming cabinet, prep sink and 3-bay sink, hand sink, multiple prep tables and rolling shelves, plenty of outlets, and an ice machine.

These cabins are beautiful. Are they included in the site rental fee?

Our tiny house cabins are perfect for your wedding party and close family members. While they are not included in the rental fee, if you wish to have your guests who are staying on property book their lodging themselves we can handle that easily online. We do require a a full buyout for the cabins for a 2 night minimum. For pricing and additional nights, please contact us.

How far are the cabins from the pavilion?

We have ensured that all event areas are easily walkable from the cabins, which are mostly located along a ridge looking towards the Berkshires. A few other cabins are nestled a bit further into the woods but there is a lighted path to get everyone home safely.

Are the cabins enclosed?

Yes! Cabins all have a lockable screen door that opens off the deck, so you can either leave the screen door shut and the solid door open to enjoy the fresh air or shut both doors to make use of the full heat and A/C. Cabins also include a king sized bed, bathroom and shower, a beverage nook for coffee or tea, a wardrobe, and mini fridge. They are basically small hotel rooms, without the room service and overpriced minibar.

Can I get ready with my wedding party in the cabins?

We have 2 beautifully designed dressing suites located in the pavilion, as well as an elevated flex space that are perfect for getting ready with your gang.

Ok, so what’s included in these dressing suites?

Each well-designed suite has at least one large picture window for plenty of natural light, as well as its own entrance from the outside. There will be a makeup area with large mirrors, a counter and stools in one of the suites, and a more simplified set up in the other. Both suites will have comfortable and stylish seating areas and an always necessary bar cart, along with coffee and tea. Each ensuite bathroom has a toilet, sink, and shower with towels and toiletries.

What is your capacity?

We can accommodate up to 250 guests for events on our property, and up to 34 overnight guests in our 17 double occupancy tiny house cabins.

Are there hotels close by for my other guests?

Yes! We are lucky to have a variety of hotel, boutique hotel, and Airbnb options all within a 10-20 minute drive of Gather Greene.

Is an event planner required?

Yes. A minimum of “weekend-of planning” is required.

Can my friend/sister/aunt’s hairdresser plan my wedding?

If they are a professional wedding planner, absolutely!

My caterer offers planning services - how does that work?

Since there will most likely be a number of activities off-site and transportation to coordinate, we feel it’s best to work with someone whose sole focus is on the planning logistics of the weekend so that your caterer can do what they do best - feeding your guests delicious food!

Who organizes the weekend?

Since it is a large property and there is so much to do in the area, we require all clients to work with at least a professional weekend of planner. There will be a venue manager on-site during your stay to handle anything property related, but we do not have event planners on staff. We are happy to make a recommendation based on your needs.

When can guests check in?

Guest check in time is 3pm and checkout is noon.

What happens if it rains?

Our goal with Gather Greene is to be able to have beautiful events and amazing experiences regardless of what Mother Nature has planned. Although our pavilion is open-air, our exterior shades can lower in a snap to shield the interior from wind and rain as well as excessive sun.

How do I book the property?

Once we’ve settled on an available date, we will provide a rental agreement. We require a 50% deposit on the site rental fee and a credit card hold for the full cabin buyout. The remaining balance, along with the security deposit, is due 2 months prior to your event. Cabins can be booked directly by guests, but must be fully booked 2 months before your event.

What is the cancellation policy?

If you need to cancel your event any reason, we will charge the following cancellation fees: More than 6 months prior to the event: $2000 2-6 months prior to the event: 50% of the site fee 2 months or less: Full site fee

Is there a ceremony fee?

We are happy to host your ceremony on-site for no extra charge.

What if I want to have more than 3 events throughout the weekend?

Please get in touch and let us know what you would like to plan! We are happy to host additional events for an added fee.

Will there be a discount for weekday elopements?

Discounts can be applied on a case by case basis. Please get in touch with us so we have a better understanding of your needs.